REGISTRATION

ONLINE REGISTRATION WILL OPEN JANUARY 2020

Terms and Conditions

1. Registration Fees

The International League Against Epilepsy (ILAE) and The International Bureau for Epilepsy (IBE) are offering a special discount for members of their Chapters. The special rates are detailed in the table below. For more information on becoming a member of your an ILAE or IBE Chapter please visit www.ilae.org or www.ibe-epilepsy.org

The member discount and subsidised registrations are not available to groups, pharmaceutical companies, commercial entities or sponsored registrations. Early
up to
7 August 2020
Late
8 August to
11 September 2020
Final
12 September to 27 September 2020
Regular Member* US$ 480 US$ 545 US$ 670
Non-Member US$ 630 US$ 650
Junior
(under 40 yrs)**
Member* US$ 200 US$ 270 US$ 320
Non-Member US$ 250 US$ 300
Allied Health Professional (AHP)*** Member* US$ 175 US$ 210 US$ 270
Non-Member US$ 215 US$ 250
Subsidised Registration**** (available to nationals in Group A only of the Hinari Access to Research in Health Programme. (Countries listed under Group B are not eligible) US$ 195

* Member Discount is applicable to members of ILAE and IBE Chapters registering as Regular, Junior or Allied Health Professional. The Chapter must have provided member details to their parent organisation (i.e. ILAE or IBE) and must be up to date with dues with ILAE or IBE, as applies. If the Congress Secretariat cannot verify the membership status, then the discount cannot be given. The member discount is not available to groups, pharmaceutical companies, commercial entities or sponsored registrations
** Junior Registrations (under 40 years) must upload a clear copy of their passport/ID to their user account when registering
*** Allied Health Professional (AHP) rate applies to non-MD health professionals working in epilepsy care, e.g. PhD, Nurse, Technician, Psychologist, Physical Therapist. A letter, on official headed paper, dated, stamped and signed from your employer confirming your non-MD status and that you work in epilepsy care must be uploaded to your user account when registering
**** Subsidised Registration is not available to groups, pharmaceutical companies, commercial entities or sponsored registrations. This category is open only to individuals who are nationals of the list of countries under Group A of the ‘Hinari Access to Research in Health Programme’. Countries listed under Group B are not eligible. All delegates applying for Subsidised registration must upload a clear copy of their passport/ID to their user account when registering.

2. General

  • To use the online registration system, each user must first create an account
  • An email address for each delegate must be provided during the registration process. Multiple registrations with the same email address will not be accepted by the system
  • Agencies registering delegates on behalf of any member of the pharmaceutical industry will be requested to provide the name and country of the sponsoring company
  • Please ensure the billing details are entered correctly as invoices cannot be changed later
  • Invoices must created by you in your user account which you can then download; a copy will also be automatically emailed to you
  • The following payments are accepted through the online registration system
    • credit card (Visa and MasterCard). For American Express payments please email regsitration@epilepsycongress.org for a dedicated payment link
    • bank transfer, details for which you will find on your invoice
  • Confirmation of registration and invitation letters will be emailed to you once supporting documentation (passport photo page/letter from Head of Department), if applicable, and payment has been received. Please allow three working days for credit card payments and five working days for bank transfers/bank drafts.

3. Groups

  • In order to comply with security and insurance regulations, personal email addresses are required for each delegate. Registrations submitted without these details will not be processed. One email address for multiple delegates will not be accepted by the system.
  • Agencies registering delegates on behalf of a pharmaceutical company will be requested to provide the name and country of that sponsoring company. This information will be used for reporting and statistical purposes.
  • As the main contact person you are not entitled to any of the delegates’ benefits (access to the congress area, delegate pack, etc). If you wish to benefit from any of the delegates’ entitlements please register.
  • To qualify for the early registration rate, payment must be received on/before 7 August 2020. All delegates’ names and contact details for the paid early registrations must be received no later than 4 September 2020. Delegate contact details received after this date will be subject to a higher registration fee. Any changes or additions after 18 September 2020 will be handled on-site.
  • Subsidised and Member registration fees are not available to groups as these rates are intended to assist delegates from developing countries who cannot obtain sponsorship to attend the Congress.
  • Name changes are free of charge up to 18 September 2020 after which date they will be handled onsite from 25 September 2020 when they will be subject to a fee of US$ 100.
  • Delegate confirmations/invitation letters will be available to download through your user account, once payment and all delegates’ names and contact details have been received.
  • Group collections prior to the start of the Congress will be available on an appointment only basis. Appointments must be booked in advance. All information about collection appointments will be sent in due course. During the congress, group collections will not be available from the congress registration desk; delegates must collect their congress materials individually.

4. Payment Options

Credit Card
Use the online system to register with VISA or MasterCard. For American Express payments please email registration@epilepsycongress.org for a dedicated payment link. Our online gateway provider is: Global Payments Inc., The Observatory, 7-11 Sir John Rogerson’s Quay, Dublin 2, D02 VC42, Ireland. Tel: +353 1702 2000 www.globalpaymentsinc.com (Please do not try to register on the Global Payments website). You can register here. Our online payment interface provides a Secure Website Order Page using ‘Verified by VISA’ and ‘MasterCard SecureCode’ 3D Secure technology. This protects from unauthorised use of your credit card.

Bank Transfer

Please use the online system to register by bank transfer, details for which can be found on invoices which you can produce and download in your online account. All charges due on bank transfers must be paid by the registrant. Please include the invoice number as reference on the bank transfer. Transfers may not be made after 11 September and regrettably exceptions cannot be made.

5. Entitlements

Delegate Registration (Regular, Junior, AHP, Subsidised) Includes:

  • Admission to main scientific programme sessions
  • Meeting bag and program book
  • Access to the exhibition area
  • Lunch and morning coffee 25/26 September. Morning coffee only 27 September.
  • Certificate of Attendance
  • Opening Ceremony/Reception, 25 September, 18:00 in Hyatt Regency Toronto. Finger food will be served which will not suffice for an evening meal. Smart casual dress.

6. Cancellations/Refunds

Cancellations must be made in writing to registration@epilepsycongress.org. Currency exchange gains/losses are the responsibility of the registrant and the Congress Secretariat will not accept liability for money loss through bank charges, transfers or currency fluctuations. Refunds will be settled within one month of the Congress, in order to facilitate necessary organisational and logistical procedures. Cancellation of registration fees is as follows:

On or before 7 August 2020 Registration fees refunded, less US$ 50 administration fee
On or before 24 August 2020 Registration fees refunded, less 50%
On or before 11 September 2020 Registration fees refunded, less 80%
From 12 September 2020 No refunds

7. Name changes

Name changes are free of charge up to 18 September 2020 after which date they will be handled onsite from 25 September 2020 when they will be subject to a fee of US$ 100.