REGISTRATION

Terms and Conditions

1. Registration Fees

The International League Against Epilepsy (ILAE) and The International Bureau for Epilepsy (IBE) are offering a special discount for members of their Chapters. The special rates are detailed in the table below. For more information on becoming a member of your an ILAE or IBE Chapter please visit www.ilae.org or www.ibe-epilepsy.org

The member discount and subsidised registrations are not available to groups, pharmaceutical companies, commercial entities or sponsored registrations. Up to 27 September 2020
Regular Member* US$ 320
Non-Member US$ 420
Junior
(under 40 yrs)**
Member* US$ 130
Non-Member US$ 165
Allied Health Professional (AHP)*** Member* US$ 50
Non-Member US$ 95
Subsidised Registration**** (available to nationals in Group A only of the Hinari Access to Research in Health Programme. (Countries listed under Group B are not eligible) US$ 130

* Member Discount is applicable to members of ILAE and IBE Chapters registering as Regular, Junior or Allied Health Professional. The Chapter must have provided member details to their parent organisation (i.e. ILAE or IBE) and must be up to date with dues with ILAE or IBE, as applies. If the Congress Secretariat cannot verify the membership status, then the discount cannot be given. The member discount is not available to groups, pharmaceutical companies, commerical entities or sponsored registrations
** Junior Registrations (under 40 years) must email a clear copy of their passport/ID to registration@epilepsycongress.org after your registration has been purchased.
*** Allied Health Professional (AHP) rate applies to non-MD health professionals working in epilepsy care, e.g. PhD, Nurse, Technician, Psychologist, Physical Therapist. A letter, on official headed paper, dated, stamped and signed from your employer confirming your non-MD status and that you work in epilepsy care must be emailed to registration@epilepsycongress.org after your registration has been purchased.
**** Subsidised Registration is not available to groups, pharmaceutical companies, commerical entities or sponsored registrations. This category is open only to individuals who are nationals of the list of countries under Group A of the ‘Hinari Access to Research in Health Programme’. Countries listed under Group B are not eligible. All delegates applying for Subsidised Registration must email a clear copy of their passport/ID to registration@epilepsycongress.org after registration has been purchased.

2. General

  • An email address for each delegate must be provided during the registration process. Multiple registrations with the same email address will not be accepted by the system
  • Agencies registering delegates on behalf of any member of the pharmaceutical industry will be requested to provide the name and country of the sponsoring company
  • Please ensure the billing details are entered correctly as invoices cannot be changed later
  • Invoices must created by you in your user account which you can then download; a copy will also be automatically emailed to you
  • The following payments are accepted through the online registration system
    • If you do not have a PayPal account you can still use your VISA, MasterCard, American Express and Discover card.
    • bank transfer, details for which you will find on your invoice
  • Confirmation of registration will be emailed to you once supporting documentation (passport photo page/letter from Head of Department), if applicable, and payment has been received. Please allow three working days for credit card payments and five working days for bank transfers/bank drafts.

3. Groups

  • In order to comply with security and insurance regulations, personal email addresses are required for each delegate. Registrations submitted without these details will not be processed. One email address for multiple delegates will not be accepted by the system.
  • Agencies registering delegates on behalf of a pharmaceutical company will be requested to provide the name and country of that sponsoring company. This information will be used for reporting and statistical purposes.
  • As the main contact person you are not entitled to any of the delegates’ benefits (access to the congress area, etc). If you wish to benefit from any of the delegates’ entitlements please register.
  • Subsidised and Member registration fees are not available to groups as these rates are intended to assist delegates from developing countries who cannot obtain sponsorship to attend the Congress.
  • Name changes are free of charge up to 18 September 2020 after which date they will be subject to a fee of US$ 50.
  • Delegate confirmations will be emailed after payment has been received.

4. Payment Options

Credit Card

Use the online system to register by PayPal. If you do not have a PayPal account you can still use your VISA, MasterCard, American Express and Discover card.

Bank Transfer

Please use the online system to register by bank transfer, details for which can be found on invoices which you can produce and download online. All charges due on bank transfers must be paid by the registrant. Please include the registration number as reference on the bank transfer. Transfers may not be made after 11 September and regrettably exceptions cannot be made.

5. Entitlements

Delegate Registration (Regular, Junior, AHP, Subsidised) Includes:

  • Admission to main scientific program sessions
  • Access to the exhibition area
  • Access to the poster area
  • Certificate of Attendance

6. Cancellations/Refunds

Cancellations must be made in writing to registration@epilepsycongress.org. Currency exchange gains/losses are the responsibility of the registrant and the Congress Secretariat will not accept liability for money loss through bank charges, transfers or currency fluctuations. Refunds will be settled within one month of the Congress, in order to facilitate necessary organisational and logistical procedures. Cancellation of registration fees is as follows:

On or before 7 August 2020 Registration fees refunded, less US$ 50 administration fee
On or before 24 August 2020 Registration fees refunded, less 50%
On or before 11 September 2020 Registration fees refunded, less 80%
From 12 September 2020 No refunds

7. Name changes

Name changes are free of charge up to 18 September 2020 after which date they will be subject to a fee of US$ 100.