A topic category for each abstract must be selected during the submission process; the abstract topics are as follows:
Can I make changes to my abstract after submission?
You can make any changes you wish to the abstract even if the abstract has been submitted, but the changes must be made before the abstract submission deadline. Once the abstract submission deadline has passed, changes are not permitted unless they relate to the results of the study; in this case only, please contact firstname.lastname@example.org.
Can I submit an abstract after the deadline?
Late abstracts will not be accepted.
May an Encore Abstract be submitted?
Yes an Encore Abstract may be submitted providing that there is no copyright issue with the original publisher.
When will I know if my abstract has been accepted?
Authors will be notified of the acceptance/ rejection of their abstract in May 2020.
How will I receive the information from the Congress Secretariat?
Contact details provided at the time of submission will be used for all correspondence related to the congress. Please ensure that the correct details are entered.
How will my abstract be presented at the congress?
Most abstracts are accepted for poster presentations, a few are selected for oral presentation. You will be informed of the format of your presentation at the time of acceptance notification.
My colleague has received confirmation of his acceptance and I did not, is there something wrong?
There may be a problem with your email address, therefore please contact email@example.com
Are e-posters be available at the congress?
E-posters are not available at the congress.
Do posters have to stay up for the duration of the congress?
All information relating to posters is available in the section below.
Where will the poster area be situated?
Posters will be exhibited in the poster area on level -1 of the congress centre.
Can I include videos beside my poster?
AV equipment is not provided by the congress. Should you wish to order any specific equipment to complement your poster, please contact the Congress Secretariat in order to receive a quotation.
How can I make my poster more attractive?
Please note that colourful posters are more effective and attractive. When choosing a background, remember that neutral or grey colours will be easier on the eyes than a bright colour. Colour photos also look best when mounted on a grey background. Poster dimensions are specified here.
Which reference number should I use when I send a query to the Congress Secretariat?
The personal ID Reference Number should be mentioned in all correspondence.
I am not the first author; can I present the poster on behalf of my colleagues?
Presentation by a second author may be allowed. Once your registration has been completed, please contact firstname.lastname@example.org. Please note however that each author is permitted to present only once during the congress (not including invited lectures).
Can the presenting author pay one-day registration fee (for the day when the poster is displayed)?
No. Once an abstract has been approved, the presenting author must register for the entire congress for final acceptance. An abstract presenter may not register as a day delegate. Non-registered authors may be excluded from publication. Proof of registration for the congress must be submitted to email@example.com to finalise acceptance of the abstract.
I am an invited speaker in the congress programme; do I need to submit an abstract?
Invited speakers are not required to submit abstracts to illustrate their talks.
I have been selected for a platform session but I would have preferred a poster presentation, what can I do?
During the abstract submission process you were asked if you would prefer poster or oral (platform) presentation, or if you do not have a preference.
The Abstract Review Committee (ARC) took this preference into account and did not select an abstract for platform presentation if the submitter indicated that s/he does not want a platform presentation.
However, if you indicated that you had no preference between poster and platform presentation, then the ARC has selected your work to be presented in a platform session because they felt that it was of high quality and that a large audience would be interested in knowing more about the study. It would be a shame not to use this opportunity to present your work! However if you are unable to make an oral presentation please contact the secretariat at firstname.lastname@example.org for alternative arrangements.
How do I find information about the posters?
All information relating to posters is available in the section below.
Poster Display Dates
Posters will be rotated on a daily basis. Posters will be on display on either Monday, Tuesday or Wednesday. Presenters will be notified of the day their posters will be on display. Presenters must be at their posters between 13.00 and 15.00 on the day of display.
Set Up and Removal Times
Posters must be set up between 09.00 and 09.30 on the day of display. Materials to affix posters to the boards will be provided.
Posters may be taken down between 16.30 and 17.00 and must be removed on the day of display. The congress will not be held responsible for any posters that are left behind.
Location of the Poster Area
The poster area is located on level -1 of the congress centre.
Poster Board Size
The maximum available dimensions of the portrait poster boards are as follows:
90cm wide x 150cm high (portrait orientation).
It is not necessary to use the whole of the poster board for a poster, but a minimum poster size of A1 portrait (59cm wide x 84cm high) is recommended.
Remember! If the whole of the poster board is used, delegates may find it difficult to read what is at the bottom of the poster.
Any poster that overlaps an adjoining board will be removed.
Poster Number (P Number)
All poster presenters will receive a poster number e.g. p444. This will be used onsite for the poster board number. This poster number will also be referenced in the programme book, where the title of the abstracts and the authors’ details will be mentioned, as well as on the congress website, where all abstracts will be published.
Poster Presentation Guidelines
For any queries, please contact email@example.com.
In order to encourage young researchers to participate in the 14th European Congress on Epileptology, bursaries will be awarded to a number of applicants who have submitted an abstract to the congress that stands out for its scientific quality.
Bursary awards assist awardees with costs in order to attend the congress, which may include registration, travel and accommodation.
Applications for bursaries will only be accepted from those who also submit an abstract.
The application for bursaries is now closed.
Requirements and Conditions
Please contact the Congress Secretariat at firstname.lastname@example.org with any queries.
The ILAE plans to continue the successful Mentor-Mentee programme for trainees at the 14th ECE 2020.
This programme will involve the allocation of a mentor, an experienced individual in the research/clinical area in which trainee demonstrates an interest, to a trainee.
*Applications for the mentor-mentee programme are only available through the 14th ECE abstract system.
*Please note that the applicant must submit an abstract to the 14th ECE in order to be eligible to apply for the programme.
Extended Deadline: 17 January 2020
Criteria & Selection
Consideration for selection will be based on the above criteria.
If selected, the trainee will be allocated a mentor, invited to an evening event on Saturday, 4 July 2020, and also a meeting later in the congress.
Trainees will have the opportunity to meet with their mentors, as well as to listen to further individuals established in their careers in different regions of the world. The mentors will arrange to attend the trainees’ presentation/poster and also to further consultation.
How to Apply
Applications must be made through the 14th ECE abstract system.
If you have any queries please contact email@example.com.