Frequently Asked Questions (FAQs) for 13th AOEC Abstracts
Can I make changes to my abstract after submission?
You can make any changes you wish to the abstract even if the abstract has been submitted, but the changes need to be made before the abstracts submission deadline. Once the abstract submission deadline has passed, changes are not permitted unless they relate to the results of the study, in this case only, please contact firstname.lastname@example.org
Can I submit an abstract after the deadline?
Late abstracts are not being accepted for this congress.
Can an Encore Abstract be submitted?
Yes an Encore Abstract can be submitted to the 13th AOEC providing that there is no copyright issue with the original publisher.
When will I know if my abstract has been accepted?
Authors will be notified of the acceptance / rejection of their abstract by early July 2020.
How will I receive the information from the Congress Secretariat?
Contact details provided at the time of submission will be used for all correspondence related to the Congress. Please ensure that the correct details are entered.
How will my abstract be presented at the congress?
Most abstracts are accepted for poster presentations, a few are selected for oral presentation. You will be informed of the format of your presentation at the time of acceptance notification.
My colleague has received confirmation of his acceptance and I did not, is there something wrong?
There may be a problem with your email address, therefore please contact email@example.com
Abstracts – Onsite Information:
Will e-posters be available at the congress?
E-posters are not available at the 13th AOEC.
Do posters have to stay up for the duration of the congress?
Posters should be up for both Friday 9 October and Saturday 10 October 2020.
Where will the poster area be situated?
The location for the posters will be announced in April 2020.
Will there be poster sessions?
Yes – all presenters are required to be at their poster at the designated poster viewing times on Friday 9 October and Saturday 10 October (12:30-13:30) in order to answer questions from those visiting the poster area.
Can I include videos beside my poster?
AV equipment is not provided by the congress. Should you wish to order any specific equipment to complement your poster, please contact the Congress Secretariat in order to receive a quotation.
How can I make my poster more attractive?
Please note that the colourful posters are more effective and attractive. When choosing a background, remember that neutral or grey colours will be easier on the eyes than a bright colour. Colour photos also look best when mounted on a grey background. Finally take note of the poster dimensions as outlined on the poster presentation page.
Abstracts – General Queries:
Which reference number should I use when I send a query to the Congress Secretariat?
Please quote your abstract reference number that starts with A-1186- in all correspondence.
I am not the first author; can I present the poster on behalf of my colleagues?
Presentation by a second author may be allowed. Once your registration has been completed, please contact firstname.lastname@example.org. Please note however that each author is permitted to present only once during the congress (not including invited lectures).
I am a speaker in the congress programme; do I need to submit an abstract?
Speakers are not required to submit abstracts to illustrate their talks unless specifically requested by the sessions’ chair(s).
I have been selected for a platform session but I would have preferred a poster presentation, what can I do?
During the abstract submission process you were asked if you would prefer poster or oral (platform) presentation, or if you do not have a preference. The Abstract Review Committee (ARC) took this preference into account and did not select an abstract for platform presentation if the submitter indicated that s/he does not want a platform presentation. However, if you indicated that you had no preference between poster and platform presentation, then the ARC has selected your work to be presented in a platform session because they felt that it was of high quality and that a large audience would be interested in knowing more about the study. It would be a shame not to use this opportunity to present your work! However if you are unable to make an oral presentation please contact the Congress Secretariat at email@example.com for alternative arrangements.
How do I find out information about the posters?
Further information on the poster presentations at the 13th AOEC will be available here once the abstract results are sent out.