Frequently Asked Questions (FAQs) for 13th AOEC Abstracts
Can I make changes to my abstract after submission?
You can make any changes you wish to the abstract even if the abstract has been submitted, but the changes need to be made before the abstracts submission deadline. Once the abstract submission deadline has passed, changes are not permitted unless they relate to the results of the study, in this case only, please contact email@example.com
Can I submit an abstract after the deadline?
Late abstracts are not being accepted for this congress.
Can an Encore Abstract be submitted?
Yes an Encore Abstract can be submitted to the 13th AOEC providing that there is no copyright issue with the original publisher.
When will I know if my abstract has been accepted?
Authors will be notified of the acceptance / rejection of their abstract by late April 2021.
How will I receive the information from the Congress Secretariat?
Contact details provided at the time of submission will be used for all correspondence related to the Congress. Please ensure that the correct details are entered.
How will my abstract be presented at the congress?
Most abstracts are accepted for e-poster presentations, a few are selected for oral presentation. You will be informed of the format of your presentation at the time of acceptance notification.
My colleague has received confirmation of his acceptance and I did not, is there something wrong?
There may be a problem with your email address, therefore please contact firstname.lastname@example.org
Abstracts – Onsite Information:
When will I know more about how to prepare for my e-poster or platform presentation at the congress?
If your abstract is accepted for the 13th AOEC, you will receive detailed information on how to prepare your research for virtual presentation.
Do e-posters have to stay up for the duration of the congress?
Yes e-posters will be featured for the duration of the congress and will also be available to view during the post congress on demand period too.
When will my platform presentation be?
You will receive instructions on the pre-recording of your platform presentation; you will then be required to join a platform session during the congress to answer any questions from the audience or chair on your research. This session will also be available on demand post congress.
Will there be poster tours?
Yes; selected abstracts will be selected for a poster tour where a leading epilepsy specialist with invite a small group to review a number of e-posters together. Full instructions with dates and times for the poster tours will be advised in advance of the congress.
Abstracts – General Queries:
Which reference number should I use when I send a query to the Congress Secretariat?
Please quote your abstract reference number that starts with A-1186- in all correspondence.
I am not the first author; can I present the poster on behalf of my colleagues?
Presentation by a second author may be allowed. Once your registration has been completed, please contact email@example.com. Please note however that each author is permitted to present only once during the congress (not including invited lectures).
I am a speaker in the congress programme; do I need to submit an abstract?
Speakers are not required to submit abstracts to illustrate their talks unless specifically requested by the session’s chair(s).
I have been selected for a platform session but I would have preferred an e-poster presentation, what can I do?
During the abstract submission process you were asked if you would prefer e-poster or oral (platform) presentation, or if you do not have a preference. The Abstract Review Committee (ARC) took this preference into account and did not select an abstract for platform presentation if the submitter indicated that s/he does not want a platform presentation. However, if you indicated that you had no preference between e-poster and platform presentation, then the ARC has selected your work to be presented in a platform session because they felt that it was of high quality and that a large audience would be interested in knowing more about the study. It would be a shame not to use this opportunity to present your work! However if you are unable to make an oral presentation please contact the Congress Secretariat at firstname.lastname@example.org for alternative arrangements.
How do I find out information about the e-posters given that the congress is now virtual?
Further information on the e-poster presentations at the 13th AOEC will be available here once the abstract results are sent out.