REGISTRATION

Registration is open! Please read the Terms and Conditions below before proceeding to register.

If you have any questions about the registration process, please email registration@epilepsycongress.org.

TERMS & CONDITIONS

1.  Registration Fees

Early

up to 12 July 2019

Late

13 July – 9 August 2019

Final

10 – 24 August 2019

Regular

US$ 160

US$ 180 US$ 200
Junior (under 40 yrs)*

US$ 80

US$ 90

US$ 100

Allied Health Professional (AHP)**

US$ 80 US$ 90

US$ 100

* Junior Registrations (under 40 years) must upload a clear copy of their passport or ID displaying their date of birth when registering online. If you are 40 you are not entitled to this registration category.

** Allied Health Professional (AHP) rate applies to non-MD health professionals working in epilepsy care, e.g. PhD, Nurse, Technician, Psychologist, Physical Therapist. A letter, written in English, on official headed paper, dated, stamped and signed from your employer confirming your non-MD status and that you work in epilepsy care must be uploaded to your user account when registering online.

2.  General
  • To use the online registration system, each user must first create a user account.
  • A personal address (Institution/Company or private) and email address for each delegate must be provided during the registration process.#
  • Multiple registrations with the same email address will not be accepted by the system.
  • Agencies registering delegates on behalf of any member of the pharmaceutical industry will be requested to provide the name and country of the sponsoring company.
  • Please ensure the billing details are entered correctly as invoices cannot be changed later.
  • Invoices must created by you in your user account which you can then download; a copy will also be automatically emailed to you.
  • The following payments are accepted through the on-line registration system:
    • Credit card (Visa and MasterCard). We do not accept American Express;
    • Bank transfer, details for which you will find on your invoice.
  • Confirmation of registration and invitation letters will be emailed to you once supporting documentation (passport photo page/letter from Head of Department), if applicable, and payment has been received. Please allow three working days for credit card payments and five working days for bank transfers/bank drafts.
3.  Groups
  • In order to comply with security and insurance regulations, personal postal and email addresses are required for each delegate. Registrations submitted without these details will not be processed. One email address or one postal address for multiple delegates will not be accepted by the system.
  • Agencies registering delegates on behalf of a pharmaceutical company will be requested to provide the name and country of that sponsoring company. This information will be used for reporting and statistical purposes.
  • As the main contact person you are not entitled to any of the delegates’ benefits (access to the congress area, delegate pack, etc). If you wish to benefit from any of the delegates’ entitlements, please register.
  • To qualify for the early registration rate, payment must be received on/before 12 July 2019. All delegates’ names and contact details for the paid early registrations must be received no later than 5 August 2019. Delegate contact details received after this date will be subject to a higher registration fee.
  • Name changes are free of charge up to 18 August 2019 after which date they will be handled onsite from 22 August 2019 (or at a pre-booked collection appointment before the congress) when they will be subject to a fee of US$40.
  • Delegate confirmations/invitation letters will be available to download through your user account, once payment and all delegates’ names and contact details have been received.
  • Group collections prior to the start of the congress will be available on an appointment only basis. Appointments must be booked in advance. All information about collection appointments will be sent in due course. During the congress, group collections will not be available from the congress Registration Desk; delegates must collect their congress materials individually.
4.  Payment Options

Credit Card

Please use the on-line system to register by credit card using Visa or MasterCard. We do not accept American Express. Our online gateway provider is: Global Payments Inc., The Observatory, 7-11 Sir John Rogerson’s Quay, Dublin 2 Ireland Tel: 353 1 702 2000, Fax: 353 1 702 2100, www.globalpaymentsinc.com.  Please do not try to register on the Global Payments Inc. website. You can register here.

Our on-line payment interface provides a Secure Website Order Page.  As part of our dedication to provide secure online payment methods, we have added an extra level of security for VISA and MasterCard payments. This protects you from the unauthorised use of your credit card. 3-D Secure technology consists of the programs ‘Verified by Visa’ and ‘MasterCard SecureCode’.

For queries regarding on-line payments please contact registration@epilepsycongress.org or telephone: +353 1 205 6720.

Bank Transfer

Please use the on-line system to register by bank transfer details for which can be found on invoices which you can produce and download in your online account. All charges due on bank transfers must be paid by the registrant. Please include the invoice number as reference on the bank transfer. Transfers may not be made after 8 August 2019 and regrettably exceptions cannot be made.

5.  Entitlements

Delegate Registration (Regular, Junior, AHP) includes:

  • Admission to main scientific programme sessions
  • 4th African Epilepsy Congress meeting bag and documentation
  • Access to the exhibition area
  • Lunch, morning/afternoon coffee breaks on 22 and 23 August 2019. Morning coffee and lunch  only on Saturday 24 August
  • Certificate of Attendance
  • Welcome Ceremony and Welcome Reception Thursday 22 August 2019
6.  Cancellations/Refunds

Cancellations must be made in writing to registration@epilepsycongress.org. Currency exchange gains/losses are the responsibility of the registrant and the Congress Secretariat will not accept liability for money loss through bank charges, transfers or currency fluctuations. Refunds will be settled within one month of the congress, in order to facilitate necessary organisational and logistical procedures.

Cancellation of registration fees is as follows:

On or before 12 July 2019 Registration fees refunded, minus US$30 administration fee
On or before 26 July 2019 Registration fees refunded, minus 50%
On or before 9 August 2019 Registration fees refunded, minus 80%
From 10 August 2019 No refunds
7.  Name changes

Name changes are free of charge up to 18 August 2019, after which date they will be handled onsite from 22 August 2019 when they will be subject to a fee of US$40.