Abstract submission is now closed

The Scientific and Organising Committee thanks all those who submitted an abstract for the congress. Submitters will be notified following the review process.

  1. Abstracts must be submitted online via the abstract submission system before midnight (GMT), 25th April 2019. Abstracts received after this date will NOT be accepted. Abstracts submitted by post, fax or email will not be considered.
  2. All abstracts should be written, submitted and presented in English.
  3. Abstract may have a maximum word count of 250 words (not including the abstract title, authors and institutions).
  4. Authors will be notified in writing by May 2019 as to whether or not their abstract has been accepted for poster presentation. The decision of the SOC is final and no correspondence will be entered into.
  5. Abstracts accepted and presented at the congress will be published, subject to editorial review, on the congress website.
  6. Once an abstract has been approved, the presenting author must register for the entire congress for final acceptance. Non-registered authors may be excluded from the congress.
  7. Instructions for poster presentations are available on the congress website.
  8. All correspondence will be sent to the submitting author only. It is the responsibility of the submitting author to forward any relevant correspondence to the presenting author, if different.

1. Abstract submitters should ensure that the version sent is the final one; changes will not be permitted once the deadline has passed.

2. Institution information should be provided for all authors. Please include institution, city and country, but exclude department, division, laboratory, etc.

3. Authors are required to submit the abstract under one of the congress abstract topics. The abstract topics for the congress are:

Basic Science

Building Capacity in Epilepsy Care

Clinical Epilepsy

Diagnosis, including Terminology and Classification

Drug Therapeutics


Epilepsy Surgery





Paediatric Epileptology


Social Issues/Nursing

Status Epilepticus

Stigma, Discrimination & Access to Care

Traditional Medicine and Epilepsy / Fostering Collaboration with Traditional Healers

Women and Epilepsy

4. Abstracts should be structured in 4 sections as follows:

Purpose:            Indicate the objectives of the work being presented.

Method:             Describe study material or subjects (e.g. number and type of patients), intervention and evaluation procedures.

Results:              Summarize the main findings. Wherever possible, give numerical values and statistical significance or confidence intervals.

Conclusion:        State briefly the conclusions reached in the work.

5. Figures, tables and other illustrations cannot be included.

6. If the work was supported by funds provided by a commercial organization this should be stated in a short acknowledgment at the end of the abstract. Other sources of funding may be acknowledged in the same way.

7. Multiple submissions of abstracts describing different components of the same study are not appropriate. All findings generated from the same study should be included in a single abstract.

8. Abstracts containing single case reports will not usually be accepted, unless the report is of outstanding scientific or clinical interest because of the uniqueness of the findings or the sophistication of the investigations.

9. Abstracts containing data considered to be insufficiently informative will not be accepted.

Abstract Submission:

Can I make changes to my abstract after submission?

You can make changes to the abstract, even if the abstract has been submitted, up to the abstract submission deadline. Please contact aec@epilepsycongress.org.

Once the abstract submission deadline has passed, changes are not permitted unless they relate to the results of the study; in this case only after the deadline please contact aec@epilepsycongress.org.

Can I submit an abstract after the deadline?

Late abstracts will not be accepted.

Can an Encore Abstract be submitted?

Yes an Encore Abstract can be submitted providing that there is no copyright issue with the original publisher.

Abstract Acceptance:

When will I know if my abstract has been accepted?

Authors will be notified of the outcome of the abstract review by May 2019.

How will I receive the information from the Congress Secretariat?

Contact details provided at the time of submission will be used for all correspondence related to the congress. Please ensure that the correct details are entered.

All correspondence will be sent to the submitting author only. It is the responsibility of the submitting author to forward any relevant correspondence to the presenting author, if different.

How will my abstract be presented at the congress?

Abstracts are accepted for poster presentations.

My colleague has received confirmation of his/her abstract acceptance and I did not, is there something wrong?

There may be a problem with your email address, therefore please contact aec@epilepsycongress.org.

Abstracts – Onsite Information:

Will e-posters be available at the congress?

E-posters are not available at the congress.

Do posters have to stay up for the duration of the congress?

All information relating to posters is available in the section below.

Can I include videos beside my poster?

AV equipment is not provided by the congress. If you wish to order any specific equipment to complement your poster, please contact the Congress Secretariat in order to receive a quotation.

Abstracts – General Queries:

Which reference number should I use when I send a query to the Congress Secretariat?

The reference number sent to you by the Congress Secretariat with the acknowledgement of your abstract submission should be mentioned in all correspondence.

I am not the first author; can I present the poster on behalf of my colleagues?

Presentation by a second author may be allowed. Once your registration has been completed, please contact aec@epilepsycongress.org.

Can the presenting author pay one day registration fee (for that day when the poster is displayed)?

No. Once an abstract has been approved, the presenting author must register for the entire congress for final acceptance. An abstract presenter may not register as a day delegate. Non-registered authors may be excluded from publication in the congress Final Programme book.

I am a speaker in the congress programme; do I need to submit an abstract?

Speakers are not required to submit abstracts to illustrate their talks.

How do I find out information about the posters?

All information relating to posters is available in the section below.

Poster Presentation Guidelines

To view poster presentation guidelines, please click here.

Poster Display Dates:

Posters will be on display on Thursday 22nd August and Friday 23rd Augusthttps://www.epilepsycongress.org/aec/files/2019/02/EMEC2019_Guidelines_for_Poster_Presentation.pdf

Presenters must be at their posters from 13.30 to 14.30.

Set Up and Removal Times:

Posters must be set up between 08.30 and 09.00 on Thursday 22nd August. Materials to affix posters will be provided.

Posters may only be taken down between 16.30 and 17.00 on Friday 23rd August.

The congress will not be held responsible for any posters that are left behind.

Poster Board Size:

The maximum available dimensions for posters are as follows: 90cm wide x 150cm high (portrait orientation).

It is not compulsory to use the whole of the poster board but a minimum poster size of A1 portrait (59cm wide x 84cm high) is recommended.

Remember, if the poster fills the whole of the poster board, delegates may find it difficult to read what is at the bottom of the poster.

Any posters that overlap an adjoining board will be removed.

Poster Number (P Number):

All poster presenters will receive a poster number e.g. p044. This will be used on-site for the poster board number. This poster number will also be referenced in the Final Programme, where the title of the abstracts and the authors’ details will be mentioned.

The abstracts will be available on the congress website.

For any queries, please contact the Congress Secretariat at aec@epilepsycongress.org.